Privacy Policy

1. General Information

Vareno Group (hereinafter referred to as "we", "us", or "our") respects your privacy and is committed to protecting your personal data in accordance with the European Union General Data Protection Regulation (GDPR) and applicable local data protection laws.

This Privacy Policy explains how we collect, use, store, and process personal information when you visit our website https://www.varenogroup.lv or contact us regarding our industrial construction services.

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2. Data Controller & Business Entities

Depending on your location and the scope of cooperation, the joint data controllers for your personal data are our registered business entities:

For any privacy-related inquiries, please contact us via email at: contacts@varenogroup.lv.

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3. Personal Data We Collect

We may collect and process the following types of personal data:

• Contact Information: Name, professional email address, phone number, company name, and job title when submitted via contact forms or direct emails.
• Project Inquiries: Details regarding project requirements, technical specifications, and documents uploaded for cost estimations.
• Recruitment Data: CVs, motivation letters, and contact details if you apply for career opportunities with us.
• Technical & Analytical Data: IP address, browser type, device information, operating system, and website usage statistics via cookies.

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4. Purpose & Legal Basis for Data Processing

We process your personal data based on the following legal grounds under GDPR:

• Contractual Necessity (Art. 6(1)(b) GDPR): To prepare project proposals, issue quotes, and fulfill legal agreements.
• Legitimate Interests (Art. 6(1)(f) GDPR): To respond to B2B inquiries, maintain business communications, optimize our website performance, and secure our online systems.
• Consent (Art. 6(1)(a) GDPR): For analytical cookies and direct marketing activities, where applicable.
• Legal Obligation (Art. 6(1)(c) GDPR): To maintain financial records, tax compliance, and legal accounting obligations across Latvia, Denmark, and Norway.

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5. Third-Party Services & Integrations

Our website utilizes trustworthy third-party tools to ensure website security and improve overall performance:

• Google Analytics (GA4): Used to gather anonymized statistical information about website traffic and usage patterns.
• Google reCAPTCHA: Integrated into contact forms to prevent spam and malicious automated submissions. This service analyzes hardware and software details (such as IP address) to verify human activity. It loads only after you allow security cookies.
• The full cookie list and your current choice are on the Cookie settings page.

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6. Data Retention

We retain personal data only for as long as necessary to fulfill the specific purposes for which it was collected:

• Contact Form Inquiries: Stored for up to 2 years after final communication, unless ongoing cooperation follows.
• Contractual & Financial Records: Retained for 5 to 10 years in compliance with national statutory accounting and tax retention periods.
• Recruitment Applications: Retained for 6 months after the recruitment process completes, unless explicit consent is given for future openings.

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7. Your Rights Under GDPR

As a data subject, you hold the following rights under GDPR regulations:

• Right of Access: Request a copy of the personal data we hold about you.
• Right to Rectification: Request correction of inaccurate or incomplete data.
• Right to Erasure ("Right to be Forgotten"): Request deletion of your personal data where valid legal grounds apply.
• Right to Restrict Processing: Request temporary restriction of data processing in specific conditions.
• Right to Data Portability: Receive your personal data in a structured, commonly used format.
• Right to Object: Object to processing based on legitimate interest or direct marketing.

To exercise any of these rights, please contact us at contacts@varenogroup.lv. You also have the right to lodge a complaint with your local Data Protection Authority (e.g., Data State Inspectorate in Latvia / Datu valsts inspekcija).